SPECIAL TOWN BOARD MEETING
June 18, 2008

Award of Competitive Bid – Infrastructure, New Hartford Business (Office) Park

Highway Superintendent Cleveland submitted a small map of the Business Park that showed various bids or segments of this project that are to be constructed.  Bids on the infrastructure were due into the Town Clerk’s Office on Monday, June 16, 2008; only one (1) bid had been received, that being from Fred Burrow’s Trucking & Excavating, LLC for:

  • General Conditions
  • Site Work
  • Sanitary Sewer – Road C
  • Water Distribution – Road C and Road D
  • Water Distribution – Woods Highway
  • Stormwater
  • Road Construction
  • Pedestrian Walk
  • Alternates
  • Add Items.

    • Roads C & D are part of the Town’s bond issue and also includes water construction up to Road A; any extension will be at the developer’s expense both on Roads A & B as well as water line and sewer extension on those roads.  Upon presentation of Superintendent Cleveland, Councilman Payne offered the following Resolution for adoption; seconded by Councilman Reynolds:

    (RESOLUTION NO. 166 OF 2008)

    WHEREAS, the Town of New Hartford did authorize bid letting for Bid Package No. 1 (Contract 1), Infrastructure Improvements to the New Hartford Office Park; and

    WHEREAS, the Town did receive bids on June 16, 2008, and did open same at 11:00 A.M. at the Town Clerk’s Office on said date; and

    WHEREAS, the firm of Fred Burrows Trucking & Excavating, LLC, 437 Oriskany Boulevard, Whitesboro, New York 13492 was the sole bidder; and

    WHEREAS, the total bid amount for work Items 1 – 7 and 9 was One Million Three Hundred Thirty-two Thousand Eight Hundred Ninety-five Dollars ($1,332,895); and

    WHEREAS, the Town has canvassed the bid and finds as follows:

    ·        That Fred Burrows Trucking and Excavating did receive Addendum No. 1

    ·        That the extended prices and the total amount of the Bid are accurate

    ·        That in submitting the Bid, the Bidder did provide a Bid Bond in the amount of Five Percent (5%) of the Bid

    ·        That in submitting the Bid, the Bidder did execute the Non-Discrimination Form

    ·        That in submitting the Bid, the Bidder did execute the Non-Collusive Certification

    ·        That in submitting the Bid, the Bidder did complete the Statement of Surety’s Intent

    ·        That in submitting the Bid, the Bidder did complete the Bidders Qualification Statement

    ·        That in submitting the Bid, the Bidder did submit the Sub-Contractor listing

    ·        That the apparent low Bidder is willing to perform the work for the Bid price, less the road paving

    ·        That the apparent low Bidder has submitted the required Bonds and Insurances

    THEREFORE, BE IT RESOLVED that the Town has reviewed the Bid of Fred Burrows Trucking & Excavating, LLC, and finds it to be the lowest, responsive, responsible and only Bid in the amount of One Million Three Hundred Thirty-two Thousand Eight Hundred Ninety-five Dollars $1,332,895); and

    RESOLVED that the Town of New Hartford does choose to utilize the Town’s Bituminous Paving Contract to install the asphalt concrete required of this Contract for road paving; and

    RESOLVED that Fred Burrows Trucking & Excavating, LLC both acknowledges and agrees to the reduction in Bid Price from One Million Three Hundred Thirty-two Thousand Eight Hundred Ninety-five Dollars ($1,332,895) to One Million One Hundred Forty-eight Thousand Eight Hundred Sixteen Dollars ($1,148,816), reflecting the reduction in price for the elimination of road paving (see attached letter dated June 18, 2008); and

    RESOLVED that the Town Board does hereby award Contract No. 1 to Fred Burrows Trucking & Excavating, LLC, in the amount of One Million One Hundred Forty-eight Thousand Eight Hundred Sixteen Dollars ($1,148,816), subject to the following conditions:

    • That Contract No. 1, being for the construction, installation and improvement work in and adjacent to the New Hartford Office Park is awarded to Fred Burrows Trucking & Excavating, LLC, upon condition that no work or improvements shall be performed on any land, property or real estate parcels to which the Town does not have good and proper title, or that is otherwise in public ownership.  The condition includes Road C and Road D as well as the proposed intersection at which Woods Highway will connect to Road D as such roads and intersection are identified on Map C-2, dated May 5, 2008, a copy of which is attached hereto and made a part of this Resolution; and
    • That prior to commencing construction, that the Contractor provides the Owner (Town of New Hartford) with the required schedules of construction; and

    RESOLVED that the Town Board does hereby authorize the issuance of a Notice to Proceed, based on the conditions herein previously stated herein.

    Upon roll call, the Town Board voted as follows:

    Councilwoman Krupa   -           Aye

    Councilman Reynolds               -           Aye

    Councilman Woodland -           ABSENT

    Councilman Payne                    -           Aye

    Supervisor Reed                       -           Aye.

    The Supervisor declared the Resolution unanimously carried and duly ADOPTED.